GUIDANCE NOTE ON DEMATERIALISATION OF SECURITIES HELD IN PHYSICAL FORM
SEBI vide notification dated 8th June, 2018 has amended Regulation 40 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, in terms of which w.e.f. 5th December, 2018, requests for effecting transfer of securities of listed companies shall not be processed unless the securities are held in dematerialized form with a Depository.
Hence, in the interest of security holders holding securities in physical form, it is advisable to dematerialize their securities at the earliest.
For ease of reference, the procedure for dematerialization of securities is also provided herein below.
For any assistance in the matter, please contact the Company or Registrar and Transfer Agent i.e. Link Intime India Private Limited.
Procedure for dematerialization of securities
1.Dematerialization starts with opening a demat account. In case you have an existing demat account, you can use the same for dematerializing the shares held. You need to have demat account in the same name / order in which the name is appearing on physical share certificate. Any mismatch in name will lead to non-acceptance of demat request by Depository Participant (“DP”)
2.To convert the physical shares into electronic/demat form, a Dematerialization Request Form (DRF), which is available with your DP, has to be filled in and deposited along with original share certificates with your depository participant. In case you are not in possession of original share certificate of the Company, please contact the Company or Registrar & Transfer Agent. At the time of surrendering shares for demat, please also submit PAN copy and AADHAAR copy. The ISIN for demat of shares of the Company is INE416L01017.
3.Your signature on the DRF should match with the specimen signature registered with the Company/ its Registrar and Transfer Agent.
4.The DP will process the DRF received along with the share certificate/s of the Company and simultaneously inform to the Registrars and Transfer Agents through the depository.
5.Once the request is approved, the share certificates in the physical form will be defaced by the Registrars and Transfer Agents and a confirmation of dematerialization will be sent to the depository.
6.The depository will then confirm the dematerialization of shares to the DP. Once this is done, a credit in the holding of shares will reflect in the investor’s Demat account electronically.